Various positions | Morrison & Foerster | Various locations

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Accounts Receivable Coordinator

Office Location Flexible

• Apply domestic client receipts.
• Monitor unapplied receipts and work with billing and collections staff to apply.
• Report on client collection activity to firm management.
• Administer the credit card acceptance program.
• Administer the unclaimed property program for cash receipts and client retainer deposits.
• Administer the staff receivables program.
• Assist with the month-end financial closing process and the annual financial audit.
• Update process documentation for Accounts Receivable and Client Trust operations.
• Comply with and understand Firm operations, policies, and procedures.

Administrative Manager, Legal Document Services

Office Location Flexible

The Administrative Manager of Legal Document Services will oversee the outsourced LDS vendor relationship, and manage Firm proofreaders as well as the operations of the Firmwide 24/7 document support team, including coordination with our  Tokyo-based LDS team. This role will actively engage our internal clients to ensure that we are meeting their current and future document support needs.

ESSENTIAL FUNCTIONS

• Direct the global document services department, ensuring staff is consistently operating at a high level and at peak performance.
• Oversee the outsourced staff; collaborate with vendor representatives to ensure that service levels meet the terms defined in the contracts.
• Coordinate with Legal Secretarial and Paralegal leadership to ensure that our internal clients understand each function and how to appropriately access their respective support.
• Use data to actively promote our support offerings to our internal clients across the Firm with a goal of growing the number of users.
• Monitor the collection of metrics used to analyze and report on document production and proofreading staffing, utilization, efficiencies, and effectiveness.
• Lead and manage multi-layered global projects from inception to implementation.
• Act as a change manager to drive firm initiatives; develop and implement changes to department policies and procedures as needed.
• Collaborate with firm resources to plan solutions and to oversee the design and implementation of client-facing technical or process solutions.
• Partner with outsourced LDS vendor and our Tokyo-based team re: management of workflow to ensure effective prioritization of requests, and timely completion of accurate work product.
• Recommend and implement training on new software, procedures, and processes.
• Partner with Human Resources on staff recruiting, onboarding, new hire orientation, mentoring, and coaching.
• Manage firm/vendor relationship including service levels and invoice approvals.
• Assist with budget preparation and management; exercise cost control.
• Analyze data and make recommendations for adjustments/changes to the department’s support model and structure to maintain optimal support for firm clients.
• Coordinate cohesive 24/7 attorney support between all firm staff and the LDS department.
• Develop and maintain performance measurement standards, and apply those standards to the performance management of the Firm staff proofreaders.

Conflicts Analyst

New York

Guided by department objectives and priorities, applies detailed knowledge of professional methods to produce, review and analyze conflict of interest reports and to perform government sanctions screenings.  Ensures client service and satisfaction are attained in all areas of position.

ESSENTIAL FUNCTIONS

Conflicts Analysis

• Produce and review conflict reports and identify potential conflicts of interest and sanctions issues using the Firm’s conflicts software.
• Conduct factual research on client and parties to Firm matters using corporate structure and government sanctions lists external databases to identify corporate relationships and government sanctions status.
• Conduct factual research relating to the identification of potential conflicts issues, including determining if relevant matters have been closed, ascertaining the nature of an entity’s role in a particular matter, retrieving any existing waivers and identifying affiliate relationships of corporate entities using external databases.
• Review new requests and return results using the Firm’s in-house developed workflow system.
• Independently analyze the report with limited guidance from Conflicts Coordinators.
• Apply the Firm’s filtering and report summary application and submit the conflicts analysis results in Word to attorneys and secretaries via the electronic workflow system.

Conflicts Operations

• Request the creation of ethical walls upon request as appropriate.
• Research and update corporate family trees.
• Retrieve and send waiver letters to attorneys upon request.

Client Service, Confidentiality, and Safety

• Consistently promote and model the Firm’s Client Service Principles in leadership, teamwork, work product, and personal interaction.
• Ensure compliance with the Firm’s Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
• Adhere to the Firm’s General Safety Practices and any unique safety practices for department and building.

Other Duties

• In the absence of a New Matter Conflicts Analyst Coordinator, coordinate analysis of new matter opening conflicts reports and projects, provide related guidance to other conflicts analysts.
• Other duties as assigned, which may include conflicts resolution and conflicts-related projects.

Legal Administrative Assistant

Washington, D.C.

Under general supervision, provides a wide range of administrative, clerical, and document services to support the workflow and client service needs of attorneys and other timekeepers.  Ensures client services and satisfaction are attained in all areas of position.

ESSENTIAL FUNCTIONS

Administrative Support Services

• Collaborates with legal secretarial staff and other teams to provide designated and “as needed” administrative services to assist in delivering exemplary service.
• Drafts letters and documents; collects and analyzes information; prepares requested documents
• Performs general word processing, including creating, editing and proofreading practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• Arranges conference calls.
• Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
• Makes conference room reservations.  Coordinates meals, multimedia, and other services as requested.
• Coordinates travel arrangements through the Firm’s travel department as requested.
• Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
• Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
• Assists with billing process, including editing prebills, generating reports, and sending out final invoices.
• Assists with creating and maintaining client/matter lists and communication lists.
• In conjunction with the Records Department, assists with organizing and maintaining physical and electronic documents and files in a timely manner.  Creates and maintains working files and binders as requested.  Utilizes Records Management to accurately store email messages and maintain and retrieve files.
• Utilizes Outlook to schedule appointments and calendar dates.  Maintains contacts in Outlook and Salesforce.
• Assists with the organization and planning of events.  Assists with collection of marketing materials.
• Proactively follows-up with secretaries for feedback on projects completed and requests for additional assignments.

Client Service, Confidentiality, and Safety

• Consistently promote and model the Firm’s Client Service Principles in leadership, teamwork, work product, and personal interaction.
• Ensure compliance with the Firm’s Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
• Adhere to the Firm’s General Safety Practices and any unique safety practices for department and building.

Patent Administrative Secretary

Washington, D.C.

Under general supervision, provides a wide range of administrative, clerical, and document services to support the workflow and client service needs of attorneys and other timekeepers.  Ensures client services and satisfaction are attained in all areas of position.

ESSENTIAL FUNCTIONS

Administrative Support Services

• Collaborates with  team members and filing specialists to provide designated and “as needed” administrative services to assist in delivering exemplary service.
• Answers telephones and relays messages.  Arranges conference calls.
• Copies, scans, faxes, and prints documents and attachments.
• Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
• Receives deliveries of items such as faxes, files, and boxes and routes them appropriately.
• Makes conference room reservations.  Coordinates meals, multimedia, and other services as requested.
• Coordinates travel arrangements through the Firm’s travel department as requested.
• Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
• Performs general word processing, including creating, editing and proofreading practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• Assists with billing process, including editing prebills, generating reports, and sending out final invoices.
• Assists with creating and maintaining client/matter lists and communication lists.
• In conjunction with the Records Department, assists with organizing and maintaining physical and electronic documents and files in a timely manner.  Creates and maintains working files and binders as requested.  Utilizes Records Management to accurately store email messages and maintain and retrieve files.
• Assists with the organization and preparation of materials for storage.  Assists with maintaining high density storage area.
• Utilizes Outlook to schedule practitioner appointments and calendar dates. Access to practitioner inboxes for organization/management of emails.  Maintains contacts in Outlook.
• Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
• Assists with the organization and planning of events.  Assists with collection of marketing materials.
• Obtains approvals and coordinates attendance for outside training programs (MCLE).
• Proactively  communicates with practitioners for miscellaneous projects and additional assignments.
• Creates and maintains partner Weekly Dockets and coordinates same with numerous working/assisting attorneys/agents.
• Processes Conflict Checks and New Business Memos for new clients and general correspondence matters.
• Processes Audit Response Requests.
• Researches using patent resources/databases (i.e. PAIR, EFR, Inprotech) for patent-related information upon practitioner request

Client Service, Confidentiality, and Safety

• Consistently promote and model the Firm’s Client Service Principles in leadership, teamwork, work product, and personal interaction.
• Ensure compliance with the Firm’s Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
• Adhere to the Firm’s General Safety Practices and any unique safety practices for department and building.

Other Duties

• Provides back-up and overflow coverage as needed.
• Assumes additional Firm responsibilities as requested.