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Supervising Environmental Services Specialist | City of San Jose | San Jose, CA

About the Department The Environmental Services Department (ESD) is a place where people do great work and make a difference. To see some of the first-rate work ESDers have accomplished in the past fiscal year, review the 2019 Annual Report. For more information about the department, please visit our website www.sjenvironment.org or @sjenvironment on Twitter, Facebook, and Instagram. What is it like to be an ESDer? Watch this video: Day in the LifeJoin us to make a difference!

 

Positions & Duties
Pursuant to the City’s Covid 19 Mandatory Vaccination and Testing Policy, the City of San Jose is requiring all new hires to provide proof of Covid-19 vaccination as a condition of employment absent a documented medical and/or religious exemption.Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Supervising Environmental Services Specialist classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

About the Divisions

We are recruiting to fill one (1) SESS vacancy in the Integrated Waste Management division. However, this recruitment may be used to fill multiple positions in this, or other ESD divisions listed below or other departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Integrated Waste Management Division (IWM)

ESD’s Integrated Waste Management (IWM) division leads one of the largest and most aggressive solid waste management systems in the United States through creativity and innovation. Division staff collaborate with other City departments and establish strong partnerships with private companies, other government agencies, nonprofits, and the community on a variety of key efforts. Experience fast-paced work and learn new skills that contribute to the bigger purpose of protecting the environment at a local level.

Capital Improvement Program (CIP)

Join the San José-Santa Clara Regional Wastewater Facility Capital Improvement Program (CIP) division in leading one of the largest public works programs in San José’s history! Check out CIP’s website for more information on the $1.4 billion infrastructure construction program currently in its first 10-year phase.  While all this planning and construction is on-going, the facility is in continuous operation, serving 1.4 million residents and over 17,000 businesses in eight cities.

Combine your expertise with the on-the-job experience you’ll gain in CIP by working with multi-discipline engineering professionals, program management consultants, and San José Public Works staff. You will enjoy career development, new skills, mentoring, and the benefits of contributing to your community.

Sustainability and Compliance Division (SCD)

The Sustainability and Compliance Division is involved with establishing environmental policies and programs; implementing health, safety and compliance activities; advancing clean energy technology; and integrating green practices into City and community activities. The Sustainability and Compliance Division’s initiatives are implemented through four sections: Energy and Green Building Programs, Environmental Compliance Safety, Legislation, Policy and Grants, and Water Pollution Control Air Compliance.

Water Resources Division (WRD)

ESD’s Water Resources Division brings together engineers, operations and maintenance, technical, and program staff to supply clean water to over 100,000 customers and recycled water to more than 850 customers; in addition, we lead conservation efforts to preserve our region’s precious drinking water supply. You can contribute to the local community by joining us in meaningful and important work focusing on water supply, resource sustainability, customer outreach, and infrastructure reliability. We are a small, but fun, division of ESD located in South San José.

Watershed Protection Division (WSP)

The Watershed Protection Division strives to preserve and sustain natural aquatic resources by connecting people to their watershed and the San Francisco Bay by helping them understand how their daily activities affect water quality. The Watershed Protection Division is approximately 100 employees and is responsible for stormwater management, environmental enforcement, source control and laboratory services. Stormwater Management coordinates a wide array of activities, such as education, outreach, trash reduction and collaboration with County wide stakeholders to protect and to prevent pollution into the waterways.  Environmental Enforcement provides inspection, education, and enforcement services to ensure that local discharges into the storm and sanitary sewers meet regulatory requirements and protect water quality. The Pretreatment Program administers federal requirements that includes permitting and compliance monitoring to industrial that discharges into the sanitary sewer system and Region Wastewater Facility.  Lastly, Laboratory Services provides scientific analysis for monitoring operations and compliance at the Regional Wastewater Facility that addresses water quality issues entering into the Bay.

About the Integrated Waste Management Position

The IWM division is seeking to fill one (1) SESS position in the Business and Civic Services section of the IWM division. This position supervises a team of three (3) Environmental Services Specialists, one Staff Specialist and three Senior Office Specialists. This position plays a critical role in the division by providing division wide services. This position manages legislative tracking, analysis and support; zero waste related projects; data management and analysis; reporting of division wide data to CalRecycle (the State’s Resource Recycling and Recovery Department) and other agencies; management of the Las Plumas Warehouse and the Environmental Innovation Center, which includes three tenants; and acquisition and management of grants. The position also oversees the division’s Program and Performance Support (PPS) team that provides administrative support to the division. The core functions of this position are legislation support, budget planning, preparing council memos, data analytics, developing and maintaining a program performance dashboard, and leading and managing professional technical and administrative staff.

General responsibilities for SESS positions department-wide include but are not limited to:

 -Assists in the development and implementation of ESD division goals, objectives, policies, and procedures; works closely with assigned staff to develop and implement program area work plans and projects that achieve the goals and objectives of the department.

-Plans, organizes, and supervises assigned environmental program area activities, including performing staff supervision, team development and leadership, technical staff development, and providing subject matter expertise in a specialized technical area.

-Oversees the development of assigned environmental program area work plan; assigns and facilitates the balancing of work activities, projects, and programs; monitors workflow and maintains timelines; reviews and evaluates team and individual work products, methods, and procedures.

-Prepares a program budget and expenditure projections; monitors expenditures and revenues and ensures that they are within budget targets; participates in the forecasting of funds needed for staffing, equipment, materials, and supplies; administers the approved budget.

-Monitors and oversees consultant contracts and grants; reviews work products to ensure quality and compliance with organizational requirements.

-Participates in the hiring and supervision of program staff; provides or coordinates staff training and coaching; conducts performance evaluations and implements performance development plans for staff; implements discipline procedures as necessary; maintains staff quality and high standards required for the efficient and professional operation of the department.

-Represents ESD divisions and assigned program area to outside agencies and organizations; participates in outside community and professional groups and committees; provides technical assistance as necessary.

-Researches and writes technical and administrative reports and prepares written correspondence.

-Builds and maintains positive working relationships with co-workers, other city employees, other organizations and their representatives, and the public, exhibiting effective customer service and communications skills.

 

Qualifications

 Minimum Qualifications:

1.  Education: Completion of a Bachelor’s degree from an accredited college or university with major coursework in Environmental Studies, Environmental Health, Public Health, or other major related to the assigned program area.

2.  Experience:  Four (4) years of increasingly responsible experience in developing, promoting, and implementing environmental programs similar to those of the City of San José, including two years of progressively responsible supervisory experience or lead responsibility for other professional staff.

Acceptable Substitution: Additional years of experience in developing, promoting, and implementing environmental programs may be substituted for the education on a year-for-year basis. There shall be no substitution for the experience.

Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

Job Expertise – demonstrates knowledge of and experience with applicable professional/ technical principles and practices for public administration; demonstrates experience with managing staff, including in the field environmental monitoring; demonstrates experience with interpreting, applying state legislation and/or regulations and City municipal code, and ability to work with regulators and stakeholders to modify program requirements to align with changing regulations; demonstrates experience with developing, interpreting, and applying contract management principles and practices; ability to provide technical input to and evaluation of program design and data evaluation; ability to implement, use, and improve data management systems for oversight of programs, including program performance, reporting, and budgeting, and rate setting; ability to develop and implement policies, procedures, and programs.

Collaboration – Develops networks and builds alliances; engages in cross-functional activities.

Communication Skills – Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Initiative – Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.

Leadership – Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.

Project Management – Ensures support for projects and implements agency goals and strategic objectives.

Problem Solving – Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Supervision – Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Selection Process

The selection process will consist of an evaluation of the applicant’s training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews.

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.

Please indicate the institution where you earned your degree(s) and the major of your Bachelor’s degree, also indicate areas of any other education levels here.

If you do not have a Bachelor’s degree, please describe how you meet the acceptable substitution of, “Additional years of experience in developing, promoting, and implementing environmental programs may be substituted for the education on a year-for-year basis.”

Describe at least four (4) years of your increasingly responsible experience developing, promoting and implementing environmental programs similar to those of the City of San Jose and include the name of your employer/s, your job title/s, the dates or number of years and your scope of responsibility for each applicable position.

Describe at least two (2) years of demonstrated supervisory and/or lead responsibility for professional staff. Include the length of time you directly supervised or led staff, the number of employees under your supervision/lead.

Describe the methods you use for monitoring performance management and skill development of staff.

Describe your experience working with a diverse group of stakeholders to meet a common goal. Include the length of time, your specific role, the critical issues you faced and how you overcame them.

Describe your experience with contract and/or budget management. Include your role/s, type, size, scope of contract and/or budget.

Describe how you engaged your team for projects and include the key strengths you gained from this experience.

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Lupe Rodarte-Velasquez at lupe.rodarte@sanjoseca.gov

 

Additional Information Link to Benefits page

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.

The application deadline is 11:59 PM on 10/12/2021. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application.  If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided.  IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.  Please contact Human Resources at (408) 535-1285, or Human.Resources@sanjoseca.gov if you have any questions.

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